Financial Policies

Financial Aid Counseling

Students may make an appointment for financial aid counseling with Washburn University Director of Financial Aid Kandace Mars in the Financial Aid Office in Morgan Hall. Ms. Mars may be contacted at or by calling (785) 670-1151.

Financial Aid Disbursement/Refund Dates

Law student loans and scholarships are released to incoming and returning students according to the following schedule. The funds must flow through the student accounts, and all tuition and fees must be paid first, before any refunds will be processed.

Spring 2017

Contact Kandace Mars in Financial Aid with questions.

  • Incoming Students: Dates to be determined.
  • Returning Students: Dates to be determined.

Refunds will be generated daily after the initial date, up to the payment deadline each term. After the payment deadline, refunds will be available on Tuesdays and Thursdays. For more information see Financial Aid Refunds at the Washburn University Business Office website.

Students are encouraged to set up direct deposit.

Direct Deposit

In order to receive excess financial aid via direct deposit, students MUST enter their bank information themselves EVEN IF THEY HAVE RECEIVED REFUNDS VIA DIRECT DEPOSIT BEFORE.

Go to:

  • Choose "Students" tab
  • Choose "WU-View"
  • Choose "eRefunds" tab
  • Enter your bank information and check the "REFUNDS OPTION" box.

This may be done any time throughout the semester.

Tuition and Fees

Tuition and fees are established by the Washburn Board of Regents and are subject to change at any time by the Washburn Board of Regents. All payments are made at the Business Office of the University. Students must clear the Business Office by making full payment of tuition and fees or making acceptable arrangements for deferred payments no later than Friday of the first full week of classes. Current tuition information is available at the Tuition and Costs area of this website. Note: tuition and fees for the coming academic year are normally established in the June or July preceding the start of classes in August.

Notes About Online Payments

  • You can pay your student account online through WU-View at no cost with a webcheck or signature debit card (Mastercard or Visa logo on the front).
  • You can pay your student account online through WU-View with a credit card; the processor (PayPath) charges a 2.75% convenience fee.
  • See Washburn University Credit Card Policy.

Deferred Payments

Students who are unable to pay their account balance in full by the posted payment deadline can enroll in a payment plan through WU-View. Payment plan enrollment is open from the time charges are assessed through the payment deadline for the term. The University offers term-based payment plans that allow charges to be spread out over the term. Options are for 3 or 4 payments in fall and spring and 2 or 3 payments in the summer. At the time of enrollment, automatic payments can be set up from a bank account (automatic credit card payments are not allowed). For installments that are paid late or not paid in full, a $25 late fee will be assessed for each late installment.

Late Fees

Late fees will be assessed after the posted payment deadline for students with a balance who are not enrolled in a payment plan. The maximum late fee is $100 for students in 9.5 or more hours. To avoid a late fee, students should apply for financial aid and loans in a timely manner.

Failure to Pay Fees and Other Financial Obligations

Failure to pay tuition, fees, housing charges, parking fines, library fines, and emergency loans when due will result in a hold on the student account that prevents the release of grade reports, the issue of transcripts, diplomas, or bar examination certification. A hold may also prevent future enrollment.


The date used to determine the percentage of refund is the day an online withdrawal is transacted or when the withdrawal slip is processed in the Dean's Office. The activity fee and any late registration fees are not refundable.

Spring 2018 Refund Schedule

Spring Intersession: Child Advocacy Training; Collaborative Law; and International Petroleum Arbitration (winter intersession)

  • 100% refund: up until January 9
  • 0% refund: January 10 thereafter

All Law Classes (except as noted below)

  • 100% refund: up until January 26
  • 40% refund: January 27 to February 2
  • 20% refund: February 3 to February 9
  • 0% refund: February 10 thereafter

Clinic Internship/Litigation and Transactional

  • 100% refund: up until January 19
  • 0% refund: January 20 thereafter

Survey of Military Law

  • 100% refund: up through February 9
  • 40% refund: up through February 10
  • 0% refund: February 11 thereafter

Summer 2018 Refund Schedule

Trial Advocacy (ITAP) and Fundamentals of Oral Argument (May 13 to May 19)

  • 100% refund: Through May 13
  • 0% refund: After May 13

Legal Writing for Clerkships and Externships (May 14 to May 17)

  • 100% refund: Through May 14
  • 0% refund: After May 14

Evolution of a Business Transaction (May 14 to May 18)

  • 100% refund: Through May 14
  • 0% refund: After May 14

1st 6-week summer session (May 21 to June 28)

  • 100% refund: Through May 25
  • 50% refund: May 26 to May 29
  • 0% refund: After May 29

Cross Examination Techniques (June 16 to June 24)

  • 100% refund: Through June 9
  • 0% refund: After June 9

Barbados: Comparative Trade Law (May 22 to June 7)

  • 100% refund: Through May 22
  • 0% refund: After May 22

Barbados: International Dimensions of Family Law (June 11 to June 28)

  • 100% refund: Through June 12
  • 0% refund: After June 12

Osaka: Comparative Constitutional Law (June 4 to June 22)

  • 100% refund: Through June 4
  • 0% refund: After June 4

2nd 6-week summer session (July 5 to August 10)

  • 100% refund: Through July 11
  • 50% refund: July 12 to July 13
  • 0% refund: After July 13

Taking and Defending Depositions (July 14 to July 22)

  • 100% refund: Through July 7
  • 0% refund: After July 7

12-week summer session (May 21 to Aug 10)

  • 100% refund: Through May 29
  • 50% refund: May 30 to June 5
  • 0% refund: After June 5

Clinic Internship (May 21 to August 10)

  • 100% refund: Through May 24
  • 0% refund: After May 24

Fall Intersession

Oil and Gas Conservation Law and Practice (August 11 to August 13)

  • 100% refund: Through August 11
  • 0% refund: After August 11

Tuition refunds are processed according to the schedule available at the University Business Office. Tuition refunds different from that schedule are not permitted unless the course is cancelled by the University or unless an error was made by the University. No refunds will be made on late registration fees or student activity fees unless such charges have been made through an error of the University.

A student must file notice of withdrawal from any class, accompanied by written approval of the professor or an associate dean, with Donna Haverkamp, the Student Records Administrator, immediately upon dropping any course. The date of withdrawal is determined by the time the online withdrawal is transacted or when the withdrawal slip is processed in the Dean's Office. The responsibility for initiating and clearing withdrawal notices rests with the student.

If the student has an unpaid account with the University, any refund due from withdrawal may be applied on such account. If the tuition is paid on the deferred payment plan, the refund will apply to the first installment payment.

If a student is unable to complete a term in which he or she is duly enrolled, due to circumstances or an incident of such trauma and major proportions, that the student could not have reasonably been expected to possess normal capabilities necessary to complete the academic period satisfactorily or complete a University Withdrawal, the student may petition for a late/retroactive medical withdrawal. If the petition is granted, all grades for the entire semester will be changed to a "W." No costs associated with university enrollment, including tuition and fees, will be refunded unless it is shown that the student was medically unable to withdraw during the refund deadline. For more details and petition form, see (537 KB PDF).

Law school refunds are made in accordance with Washburn University policies. For additional information, please contact the Business Office, (785) 670-1156.

Bridge Loans

If the Financial Aid office informs you that your loan disbursement will be in two parts, or that you will experience a delay in disbursement, you may qualify for a Bridge Loan through the Business Office. See Bridge Loans on the Washburn University website for more information, criteria, and application form. If approved, bridge loan checks are usually issued within a few days. They cannot be direct deposited into your account: you must pick up your check at the cashier window in Morgan Hall, Office 103. You may call (785) 670-2037 or (785) 670-2038 to see if your check is ready. If you still have questions after visiting the Bridge Loan site, contact the University Business Office at (785) 670-1156 or

Emergency Student Loans

Short-term emergency loans up to a maximum amount of $750 are available*, interest-free, to students who meet the following conditions:

  1. Able to repay the loan from personal funds within ninety days;**
  2. Have a cumulative GPA of at least 2.0;
  3. Currently taking classes, and not in final semester of classes;
  4. Have paid back any previous emergency loan, whether due or not;
  5. Have not defaulted on a previous emergency loan;
  6. Do not have a hold on their transcript; and
  7. Are judged a good credit risk by the Associate Dean for Student Affairs.
* Loans will be available to students who meet these criteria unless the limited fund becomes depleted. Any student who defaults on a loan reduces the availability of funds for other students.

** Loans taken in the fall will generally be automatically repaid by the Business Office from spring financial aid. Loans taken in the spring or summer cannot automatically be repaid from subsequent financial aid, except for $200, due to federal restrictions.

Loans not fully repaid within 90 days will result in a $25 late fee and a hold being placed on the student account. Payments returned for insufficient funds are subject to a $30 service charge, in addition to the late fee and hold on the student account.

To apply for a loan:

  1. Print and fill out the first two sections on the application (86 KB PDF).
  2. Make an appointment with Dean Lowry by calling (785) 670-1662 or emailing If she approves the form, she will fill out the Promissory Note section and both you and she will sign.
  3. Take the application in person to the Business Office in Morgan Hall, Room 103. Take your student ID with you.
  4. The Business Office will tell you when you can expect your check (usually you can receive it by the next business day).
  5. You can call (785) 670-2037 or (785) 670-2038 (cashier window) to inquire if your check is ready.

For more information, please contact Associate Dean Jalen Lowry at

Current Social Security Number Required

As required by the IRS, each January Washburn University sends students a Form 1098-T, which reports eligible tuition and fee charges, along with grants and scholarships applied to the student's account. This information is needed to claim any educational deductions or credits on the student's (or student's parents') income tax return.

In order to receive a 1098-T, you must provide your Social Security Number (SSN) to Washburn.

If you have previously provided your SSN to Washburn, you do not need to submit it again. If you have not previously provided your SSN to Washburn; or if you believe your SSN is incorrect in our system; or if your SSN has legally changed, please complete IRS Form W-9S (233 KB PDF). Take the completed and signed Form W-9S to the Student One Stop in Morgan Hall, along with your Social Security card, so your information can be updated.

Note: international students who are considered to be nonresident aliens for tax purposes may receive a Form 1042-S rather than, or in addition to, Form 1098-T.

Also, please make sure all your address information is accurate and up-to-date. You can check this by going to MyWashburn, then to the Financial Services tab. On the right-hand side, under the heading "Student Account Information," is a link to review or update your current and permanent addresses.

For any other questions about your Form 1098-T, please contact the Washburn University Business Office at (785) 670-1156, or via email at