Financial Policies

Financial Aid Counseling

Students may make an appointment for financial aid counseling with Assistant Director Tom Stuart in the Financial Aid Office in Morgan Hall. Mr. Stuart may be contacted at tom.stuart@washburn.edu or by calling (785) 670-1151.

Financial Aid Disbursement/Refund Dates

Law student loans and scholarships are released to incoming and returning students according to the following schedule. The funds must flow through the student accounts, and all tuition and fees must be paid first, before any refunds will be processed.

Fall 2014

Contact Mr. Tom Stuart in Financial Aid with questions.

  • Incoming Students: Dates to be determined.
  • Returning Students: Dates to be determined.

Refunds will be generated daily after the initial date, up to the payment deadline each term. After the payment deadline, refunds will be available on Tuesdays and Thursdays. For more information see Financial Aid Refunds at the Washburn University Business Office website.

Students are encouraged to set up direct deposit.

Direct Deposit

In order to receive excess financial aid via direct deposit, students MUST enter their bank information themselves EVEN IF THEY HAVE RECEIVED REFUNDS VIA DIRECT DEPOSIT BEFORE.

Go to:

  • my.washburn.edu
  • Choose "Students" tab
  • Choose "WU-View"
  • Choose "Refunds" (or "MyProfiles") tab
  • Enter your bank information and check the "REFUNDS OPTION" box.

This may be done any time throughout the semester.

Tuition and Fees

Tuition and fees are established by the Washburn Board of Regents and are subject to change at any time by the Washburn Board of Regents. All payments are made at the Business Office of the University. Students must clear the Business Office by making full payment of tuition and fees or making acceptable arrangements for deferred payments no later than Friday of the first full week of classes. Current tuition information is available at the Tuition and Costs area of this website. Note: tuition and fees for the coming academic year are normally established in the June or July preceding the start of classes in August.

Notes About Online Payments

  • You can pay online at no cost with a webcheck.
  • Please note that online credit card payments made through WU-View will be charged a convenience fee to cover processing costs.
  • Debit cards are not accepted for online payments.
  • See Washburn University Credit Card Policy.

Deferred Payments

Although all tuition and fee charges for any term are due in full at the time of registration, students who cannot pay in full on the day of registration may make special arrangements with the assistant controller to defer part of their charges. MasterCard, VISA or Discover credit cards may be used to pay for tuition. Any scholarship, grant or loan must first be applied to tuition and fees. A late payment fee of $10 will be added for each deferred payment made after the arranged due date. A postmark on or before the due date will be accepted as timely payment. Deferred payments may also be made between 5 p.m. and 8 a.m. at the Business Office Depository located outside Morgan 205.

Late Registration Fee

A $100 fee will be assessed by the University if students enrolled in 9.5 or more hours have not paid tuition or made arrangements for deferred payments by Friday of the first full week of classes.

Students will not be allowed to remain in school for any semester in which they have not paid tuition or made arrangements for deferred payments by Friday of the third full week of classes.

To avoid difficulty with late enrollment and payment of fees, applicants and students must apply for financial aid and loans in a timely manner. Applying for loans in July or August will not be considered timely by the Financial Aid Office. It is recommended that applicants make copies of all financial aid correspondence, especially loan approval notices.

Failure to Pay Fees and Other Financial Obligations

Failure to pay tuition, fees, dormitory payments, parking fines, library fines and emergency loans when due will result in a hold on future enrollment at Washburn and non-release of grade reports, transcripts, diplomas and bar examination certification. Only payment by cash, cashier's check, money order, MasterCard, Visa or Discover will be accepted for debts not paid within the semester when the charge was incurred.

Refunds

The date used to determine the percentage of refund is the day an online withdrawal is transacted or when the withdrawal slip is processed in the Dean's Office. The activity fee and any late registration fees are not refundable.

Fall 2014 Refund Schedule

Oil and Gas Conservation Law and Practice

  • 100% refund: up until August 16
  • 0% refund: August 17 thereafter

Torts (A), (B1), and (B2)

  • 100% refund: up until August 29
  • 40% refund: August 30 to September 5
  • 20% refund: September 6 to September 12
  • 0% refund: September 13 thereafter

Clinic Litigation and Transactional

  • 100% refund: up until August 27
  • 40% refund: August 28 to September 3
  • 20% refund: September 4 to September 10
  • 0% refund: September 11 thereafter

All Law Classes

  • 100% refund: up until September 5
  • 40% refund: September 6 to September 12
  • 20% refund: September 13 to September 19
  • 0% refund: September 20 thereafter

Tuition refunds are processed according to the schedule available at the University Business Office. Tuition refunds different from that schedule are not permitted unless the course is cancelled by the University or unless an error was made by the University. No refunds will be made on late registration fees or student activity fees unless such charges have been made through an error of the University.

A student must file notice of withdrawal from any class, accompanied by written approval of the professor, with the registrar immediately upon dropping any course. The date of withdrawal is determined by the time the withdrawal form is received in the Registrar's Office. The responsibility for initiating and clearing withdrawal notices with each appropriate University office rests with the student.

If the student has an unpaid account with the University, any refund due from withdrawal may be applied on such account. If the tuition is paid on the deferred payment plan, the refund will apply to the first installment payment.

If a student is unable to complete a term in which he or she is duly enrolled, due to serious injury or illness, and the student presents an affidavit signed by a licensed health care provider stating the same, the student will be refunded the tuition and fees for that semester. To qualify, the student must have personally and fully paid the tuition and fees, have no other unpaid University financial obligations and request the refund in person or through a personal representative. The affidavit form may be obtained in the University Registrar's Office.

A refund will not be made to a student in the event the tuition and fees were paid by other persons or sources, i.e., scholarship funds, grants, Title IV funds or others.

All law school refunds are made in accordance with Washburn University policies. For additional information, contact the Business Office, (785) 670-1156.

Emergency Student Loans

Short-term emergency loans up to a maximum amount of $500 are available, interest-free, to students who meet the following conditions:

  1. Able to repay the loan from personal funds within ninety days;
  2. Have a cumulative GPA of at least 2.0;
  3. Currently taking classes, and not in final semester of classes;
  4. Have paid back any previous emergency loan, whether due or not;
  5. Have not ever defaulted on a previous emergency loan; and
  6. Do not have a hold on their transcript.

Loans not fully repaid within 90 days will result in a $25 late fee and a hold being placed on the student account. Payments returned for insufficient funds are subject to a $30 service charge, in addition to the late fee and hold on the student account. Any amount not repaid within 120 days will be turned over to a collection agency.

Students must deliver their loan application in person to the Business Office and show a photo ID, preferably their Washburn Student ID. Generally, loan applications received by 2:00 p.m. will be available by 10:00 a.m. the next day.

For more information or to apply for a loan, please contact Associate Dean Jalen Lowry at jalen.lowry@washburn.edu.