Reference Collection Maintenance Librarian
June 2005

Virgie Smith
Backup : Barbara Ginzburg, Andrew Evans

The Collection Maintenance and Reference Librarian is the professional primarily responsible for (1) orderly and timely collection maintenance and (2) Law Firms Web [on WashLawWeb]. Duties include: creating procedures for identification, replacement, and deletion of all outdated materials (weeding); shelf reading; collection arrangement; collection relocation planing; missing book procedures; and the daily pick-up of materials left by patrons. Concerning Law Firms Web, duties include adding URL Links, and updating existing web links. The Associate Director reviews these tasks on a continual basis. (3) Work one 5 to 9 p.m. block weekly shift as Evening Reference Librarian.

Duties:

  1. Primary responsibilities include adjusting the collection and monitoring the placement of materials in the Law Library (daily), Law Clinic Library (weekly), the Law Journal Office (quarterly), and Kansas Room (as needed). Proposes policies in these areas if needed. Sub tasks include:
    1. Monitoring a continual shelf-reading program (with Circulation Department Workers).
    2. Responsible for the daily re-shelving needs in absence of students.
    3. Overseeing missing book procedures and follow-up.
    4. Responsible for filing selected difficult looseleaf sets, and handling any work overflow in the Loose Leaf Managers area.
    5. Distributes the new subscription releases to student workers in absence of Loose Leaf Manager.
    6. Supervising as many as three student assistants who work as Collection Maintenance helpers. Direct students as needed with government document shelving and filing needs.
    7. Identifying volumes needing repair or binding.
    8. Identifying and correcting filing mistakes of all kinds throughout the Library.
    9. Locating bound volumes needing new pocket parts, mis-shelved, unaccounted for, or unmarked items.
    10. Annual check of Library Books in Faculty Offices Inventory; including bound and unbound journals, videos and keys listed on the system.
  2. Responsible for general back-up of Circulation activities in absence of the Head of Reference and Circulation Managers. Temporary relief in absence of day time Circulation staff.
  3. Manages the Archival Collection. Sub tasks include:
    1. Retrieval of needed archival clippings, reports, bulletins, commencement programs scores, and Faculty Writings when requested.
    2. Acquiring published Washburn Faculty Writings, reprints, newsletters, commencement videotapes and books for Archival preservation (as available in hard copy). Creating an annual Web version of Faculty Publications Bibliography when expedient. Produce and up-date hard copy of Stack Locator.
  4. Preservation Officer, responsible for an on-line version disaster plan, rare-books, and other issues related to wear and tear of library materials.
  5. Performs individual legal research instructions and directions to students, law faculty, members of the bar, and the general public. This includes the use of subject specific, as well as general reference sources using the techniques of both academic and legal research.
  6. Performs special public services projects. Shares unexpected, unscheduled changes in day-to-day work load to accommodate staff.
  7. Provides online database instruction in the use of Lexis, Westlaw, and Casebase, CD-ROM Resources, CALI and the Internet access.
  8. Maintains a quality, clean and accurate work environment to perform duties without unrest and disturbance.
  9. Acts as Faculty Liaison with a select group of Law faculty.
  10. In addition to the primary responsibilities for this position, some other secondary tasks include:
    1. Manages faculty overdue or indefinite circulation materials checked out (yearly inspection).
    2. Requisitioning and filing Kansas Supreme Court Slip Opinions by docket number, title and date; entering data in the Online Law Catalog immediately.
    3. Clipping historical and current Topeka and Washburn highlights from the Topeka Capital Journal newspaper at intervals.
  11. Professional development activities and expectations (where possible) including contributing to regional newsletters, serving as an officer in regional library associations, writing professional quality publications, and speaking in regional conventions.
  12. Weed Newspapers at intervals from current file and storage room for recycling.
  13. Share duties with other professionals daily, and one night weekly at Reference Desk, overseeing student workers.
  14. Fill in for other Reference Librarians when special problems arise during their scheduled hours.
  15. Assisting with other relevant duties assigned by Associate Director.